New from Q-Ware
Just meet. Q-Notes writes the minutes.
Put your phone on the table and have the conversation. Q-Notes records it and turns it into minutes: what was discussed, what was decided and who does what by when. Ready in Microsoft 365.
Why Q-Notes
Whoever takes notes takes less part in the discussion. Typing everything up afterwards easily takes an hour per meeting. And what was not written down is forgotten a week later. That is when the argument starts about who promised what.
Q-Notes takes that job over. It is an application by Q-Ware, made for SMEs that work with Microsoft 365: the minutes, the action items and the documents end up where your team already works.
How it works
- Start recording on your phone, tablet or laptop. Even without internet in the meeting room: the recording is uploaded as soon as you are back online.
- Meet as usual. Nobody needs to write along. You can sketch or mark up a plan on the whiteboard in the app, linked to what was being said at that moment.
- The minutes are ready shortly after the meeting: transcript, summary per topic, decisions and action items, in English, Dutch, French or German.
What you get
- Decisions kept apart from what was merely discussed. No more arguments afterwards.
- Action items with an owner and a deadline, ready to send to Microsoft To Do.
- Always replayable: not sure what was said? Jump straight to the right moment in the recording.
- Into Microsoft 365 with one click: the minutes in OneNote or as a document in OneDrive, for the whole team.
- A whiteboard linked to the conversation, also with a plan or photo as background.
Which meetings
| Meeting | What Q-Notes delivers |
|---|---|
| Team and management meetings | Minutes with decisions and who does what by when |
| Client and project meetings | A meeting report to share with those who were not there |
| Site meetings | Site meeting minutes with action items per party, even recorded without signal |
Secure, and in the EU
Meetings are confidential. That is why:
- everything is encrypted (AES-256) on servers in the European Union;
- speech recognition and summaries run by default at Mistral AI, a French provider processing in the EU;
- only your own organisation sees your meetings;
- audio is deleted automatically after 30 days, everything else after 6 months.
What it costs
No subscription: you buy a pack of minutes and pay per minute of recording, from €1.50 per hour (excl. VAT). Every new organisation gets 120 free minutes once, valid for 7 days, no credit card needed. Packs and prices are on q-notes.be.
Frequently asked questions
Do participants need to give consent?
Yes. Let everyone know in advance that the meeting is recorded and processed automatically. Q-Notes asks you to confirm this for every recording.
How accurate are the minutes?
Speech recognition is very good with a clear recording, but not flawless. That is why the full transcript is included and you can replay any moment. Review the minutes before sharing them.
Do I need Microsoft 365?
For the links with OneNote, OneDrive and To Do, yes: register as a company with your Microsoft 365 account. Without Microsoft 365 you can use an individual account (e-mail address and password, with two-step verification), but without those links.
Can Q-Ware help with the roll-out?
Yes. If we already manage your Microsoft 365, we set up Q-Notes in it as well: registration, users and the links. If not, we look together at what is needed. Get in touch.
Try it at your next meeting
120 free minutes, no credit card. Rather talk first? That works too.